The Corporation Division at the Secretary of State’s Office is warning Oregon business owners about a questionable solicitation being sent to Oregon businesses entitled “2015-Annual Minutes Form.”
This form can be easily mistaken for correspondence from the State of Oregon. Although corporations are required to maintain annual minutes, they are not required to file these with the Secretary of State’s Corporation Division.
“Protecting Oregon businesses from scams is a key mission of our agency,” said Secretary of State Jeanne P. Atkins, who oversees the Oregon Corporation Division, which registers businesses. “We often hear from business owners who are concerned about receiving offers and solicitations that are confusing, deceptive, suspicious, or even fraudulent. We hope this information helps Oregon businesses avoid being taken advantage of by bad actors.”
Despite its appearance, the Annual Records Solicitation Form solicitation was not sent by the Secretary of State’s Corporation Division. It is neither authorized nor sanctioned in any way by the State of Oregon. “Corporation Filing Services” is currently under investigation by the Oregon Department of Justice. If you believe you have been victimized by this company, please contact the Oregon Department of Justice online at www.oregonconsumer.gov or call 877-877-9392.
Official business correspondence from the Secretary of State’s Corporation Division always contains these three elements:
- An image of the Oregon state seal.
- The words “Secretary of State Corporation Division.”
- The Corporate Division’s telephone number, 503-986-2200.
Even though the company soliciting Oregon businesses is located in Florida, the solicitation lists a return address of 3760 Market St NE, Suite 450, Salem, OR 97301. The address has contributed to the mistaken belief that the mailing is official correspondence from the State of Oregon.
Refer to the Corporation Division’s Annual Shareholders Meetings and Corporate Records page for more information on corporate record requirements for Oregon corporations.
For more information, call The Corporation Division at the Secretary of State’s Office at 503-986-2200.